Ideas for Business Dinner Invitation Verbiage

A strong corporate tradition, business dinners are usually organized to celebrate company milestones, introduce new executives, win over potential clients, make the close of a successful fiscal year, and present new products. Here you have some ideas for business dinner invitation verbiage that will ensure success.

  • Personalized Invitations

Even if it is easier to send fifty business dinner invitation using the generic salutation, “Dear Sir or Madam”, take some time and personalize them using the guest`s name. Not only this personal touch creates a sense of intimacy between host and invitee, but it also offers the guest the feeling that he is participating to an exclusive business dinner, not a common one. The salutation for a formal business dinner includes the guest`s last name (“Dear Mr. Smith”), while a casual invitation uses the guest`s first name (Dear John).

  • Brief Style

A well-written business dinner invitation is characterized by brevity. Since prospective clients, vendors and co-workers are very busy persons, a succinct invitation is the best option: what is the event, when and where it takes place.

  • Adequate Tone

The invitation tone depends on the type of business dinner. For example, a black tie dinner at a banquet hall imposes more formal tone than dinner at a casual restaurant. A formal invitation uses the phrase “You are cordially invited to…” and requires a formal response or RSVP, while a casual party invitation uses “We are having a party to celebrate…” and requires an informal response such as a short written or verbal confirmation.

  • Proper Structure

Regardless the level of formality, every invitation must offer some basic information. The first paragraph announces the time, date and location of the business dinner. The second paragraph states requests such as donations or gifts. The third paragraph formulates any requirements regarding the party, for example dress code, the deadline for responding to the invitation and the contact person in charge with responses to the invitation.