Managing a project can be a lot of hard work, especially if you’re inexperienced or if the project is big and complex. Fortunately, better brains have come up with software that allows its users to easily manage all the aspects of their projects. A project management software can include estimation and planning, scheduling, cost control and budget management, collaboration software, communication, resource allocation, quality management or administration systems, all used to deal with the complexity of large projects.
One of the most common purposes of this software is to schedule a series of events or tasks that need to be achieved. The scheduling can vary depending on how this tool is used. For example, you can use it to schedule events which depend on one another, or you can do what is usually termed resource scheduling, which is organizing people and resources and distributing them efficiently towards different tasks. This feature also helps you deal with the uncertainties regarding the estimates of the duration of any given task.
Project management software can also provide information to various people or stakeholders of the project, informing them of the evolution status by measuring and justifying the level of effort required to complete said project. Therefore, the software can perform tasks such as sending out overview information, giving early warning of any risks, it can plan holidays, hold evidence, keep historical information on how the project has progressed, calculate cost maintenance and overall optimize the utilization of resources.
Project management software can be installed as a program on each user’s desktop, storing information locally, in a file or database, or it can be used as a Web application which is accessed through the intranet or extranet, using a web browser. You can find a good example of online project management software and what it entails by visiting the following link: http://www.zoho.com/projects
This type of software can be personal, to be used at home to manage lifestyle or home projects and has a simpler interface, but there is also the single user system which is based on the assumption that only one person at a time will be managing the project. This is the type of tool used by small companies or when the project is simpler. The next type is the collaborative software, which is designed to support multiple users at a time, who can deal with different aspects of the project. The integrated system combines project management with other aspects of company life, which means that each user can personalize the system to plan their own task lists, calendars and messaging. All in all, project management software is a new, interesting tool that can have multiple uses.